Privacy Policy for Applicants

Version from 13.12.2023

Thank you for your interest in our job posting.
The protection of your personal data is very important to us. This privacy policy informs you about how Ferdinand Steck Maschinenfabrik AG (hereinafter referred to as Steck) collects, processes, and uses your personal data, as well as your rights when you apply for a position advertised by us.

This privacy policy applies in addition to our existing general privacy policy, where you can find specific information on how we process your personal data when visiting the website or for non-application-specific topics.

1. Controller

The controller for the data processing described here is Ferdinand Steck Maschinenfabrik AG, unless otherwise specified in individual cases. If you have any data protection concerns, you can contact us at the following address:

Ferdinand Steck Maschinenfabrik AG
Bahnhofstrasse 3
3533 Bowil
jobs@steck.ch

2. Origin and Categories of Personal Data

As part of the selection process, we collect and process the following categories of personal data:

• Contact details (e.g., first and last name, address, email, phone number).
• Information from the cover letter (such as salary expectations, your motivation).
• Application documents (such as CV, cover letter, data on professional development, qualifications, and language skills).
• Any references you provide to us.

We may also obtain the above data about you from other sources, including external business partners, such as recruitment agencies. We may also receive data that you have made public on professional social networks, such as LinkedIn, or that you transmit to us via third-party websites, such as Monster Jobbörse, or from other publicly accessible sources (only if the data is relevant to your professional life).

3. Type and Purposes of Processing Personal Data

Your personal data is processed exclusively for the following purposes:

• Establishment and conclusion of the employment relationship.
• To contact you if you are considered for an alternative position.
• To contact you regarding your unsolicited application.
   

4. Legal Basis

We collect and process your personal data in accordance with the applicable legal provisions in electronic and/or physical form to offer advertised positions and conduct the selection process. Providing your personal data as part of the application process is voluntary.
However, providing personal data is necessary for processing your application or concluding an employment contract with us.
When we obtain information from your public profile on professional social networks, we base the processing on our legitimate interest in forming a decision-making basis for establishing an employment relationship with you. Furthermore, we may process personal data about you to the extent necessary to defend against legal claims arising from the application process against us.

5. Recipients of Data

Your application data will only be made accessible to Steck employees involved in the decision-making process regarding the application. This specifically includes the human resources department, which coordinates the application process, as well as the supervisor(s) of the position to be filled. In the case of an unsolicited application, your application data will also only be forwarded to the relevant Steck employees who may have an interest in considering your application documents.

6. Rights of Data Subjects

You have the right to:

• request information on whether and which personal application data is being processed about you.
• request a copy of your personal application data.
• request the correction of your incorrect personal application data and, if applicable, the completion of incomplete personal application data.
• request that your personal application data be deleted immediately or that the processing of the data be restricted.
   

Your rights may be restricted in certain cases. For example, if we can prove that we are legally obliged to process your data, if this data violates the rights of a third party, including our rights, or if you request us to delete data that we are legally obliged to retain, or if retention is in our overriding legitimate interest. If you wish to exercise these rights, please contact us as indicated in point 1.

7. Retention Period

The application documents you submitted will be deleted six months after rejection, unless otherwise agreed. The same applies to applications you submitted in paper form. These will be physically destroyed. With your consent, we store your personal data and application documents for up to twenty-four months to keep your application pending for any future job offers. Upon request, early deletion of your application data is possible at any time. The processing of data for the assertion, exercise, or defense of legal claims or for other justifiable reasons allowing the retention of data beyond the specified periods remains reserved. If you are hired by Steck, the application documents will be added to the personnel files.

8. Data Security

Steck processes as few personal data as necessary and protects them against loss and misuse (e.g., unauthorized access, alteration, or disclosure). The technical and organizational measures for data security are appropriate and meet high standards (e.g., use of up-to-date firewall and antivirus products, personal passwords with multi-factor authentication technologies, encryption and access restrictions, awareness, and training of employees). They are continuously adapted to the threat situation. The protection corresponds to the current state of technology as well as the nature and scope of the processing.

9. Changes to the Privacy Policy

We expressly reserve the right to supplement or change this privacy policy at any time. All changes and additions are at Steck's sole discretion.